Example 2 : Education cash transfer scheme

This process workflow provides an example for generic use case PRS.IBR.01 (SP-MIS queries the IBR to verify if a beneficiary or household is enrolled in a specific scheme). The example used is for a scheme that provides cash transfer benefits to school children.

In this example enrolment in the scheme is initiated pro-actively by SP-MIS. Households which are determined to be eligible will be invited to take part in the scheme pro-actively.

The process workflow describes interoperability between SP-MIS for the scheme and several registries (social registry, education management information system, integrated beneficiary registry and payments system) that are necessary to verify if the household meets the eligibility criteria.

For the purposes of this example, we include a general cash transfer scheme that operates in parallel to the education cash transfer scheme. Enrolment in the general cash transfer scheme is part of the eligibility criteria for enrolment in the education cash transfer scheme.

Therefore SP-MIS must verify with the IBR if the head of household is enrolled in this scheme.

To verify this SP-MIS can use the API to transmit the UIN of the person applying to the IBR as well as the identifier for the general cash transfer scheme. The IBR will respond with a ‘Yes’ or ‘No’ response.

This information (along with responses from the other registries) will provide SP-MIS with the information needed to determine if the person meets the eligibility criteria or not.

Process Flow: Education cash transfer scheme

Sections	Description
Actors and Entities	Child as applicant, Parents/Guardian, EMIS, SP-MIS, and IBR.
Prerequisites	Refer to the Assumptions for prerequisites Child is registered in the EMIS.
Process Inputs	UIN of the child
Process Flow Steps	Step 1: Request list of children in school SP-MIS uses the API to request information on a batch of children enrolled in school. Query parameters limit the request by age, poverty score and sex. The social registry responds with a list of matching children. Included in the response is their UIN, Household ID, Name, sex, Birthdate, Poverty score and Parent UIN Step 2: Verification of school enrolment SP-MIS uses the API to query the EMIS with the children's UINs to verify if the children are actively enrolled in school at this time. The EMIS responds with the UINs, Student ID, School ID and Education level of matching students Step 3: Verify if head of household is enrolled in general cash transfer scheme SP-MIS securely transmits the UINs for the heads of household and the identifier for the other scheme to the Integrated Beneficiary Registry using an API and requests verification of their enrolment. The IBR responds with a ‘Yes’ or ‘No’ confirming if the household is currently enrolled in the other scheme. Step 4: Verification of parent's banking details: SP-MIS queries the payment system with the parent's UINs to verify if the banking details are accurate. The payment system responds with UINs and verification status
Outputs	Applicant is automatically enrolled in the scheme without needing to apply.
Control Points	The final decision to register or not register a beneficiary lies with the SP-MIS, based on the information received from the social registry, IBR and payment system. The SP-MIS system takes into account the data provided by these sources and applies its own registration criteria and guidelines to determine the eligibility of the beneficiary for enrolment.
Exception Handling	Refer Exception Handling for alternate flows

Diagram 2 - Education cash transfer scheme : PRS.IBR.01