Example 1 : Disability cash transfer scheme

This process workflow provides an example for generic use case PRS.IBR.01 (SP-MIS queries the IBR to verify if a beneficiary or household is enrolled in a specific scheme). The example used is for a scheme that provides cash transfer benefits to people with disabilities.

In this example enrolment in the scheme is initiated by a disabled person (through a portal or in person at the scheme office). The process workflow describes interoperability between SP-MIS for the scheme and several registries (disability registry, social registry, integrated beneficiary registry and payments system) that are necessary to verify if the disabled person meets the eligibility criteria.

For the purposes of this example we include a general cash transfer scheme that operates in parallel to the disability cash transfer scheme. Enrolment in this scheme would make a disabled person in-eligible for enrolment in the disability scheme. Therefore SP-MIS must verify with the IBR if the person applying is already enrolled in this scheme.

To verify this SP-MIS can use the API to transmit the UIN of the person applying to the IBR as well as the identifier for the general cash transfer scheme. The IBR will respond with a ‘Yes’ or ‘No’ response.

This information (along with responses from the other registries) will provide SP-MIS with the information needed to determine if the person meets the eligibility criteria or not.

Process Flow: Disability cash transfer scheme

Sections	Descriptions
Actors and Entities	Applicant, Self-Registration Portal (if available), SP-MIS, Disability Registry, Social Registry, IBR, Payments system.
Prerequisites	Refer to Assumption for prerequisites. Unique Identification Number (UIN) provided by the applicant. Applicant is previously registered in the social registry Applicant is previously registered in the disability registry
Process Inputs	(1) UIN which is provided as an input. Or (2) Disability ID
Process Flow Steps	Step 1: Initiate Registration Applicants have the option to either access the self-registration portal or the social protection office to initiate the enrolment process. They can submit their unique identification number (UIN) through the portal or provide their identification and relevant documents in person at the social protection office. Refer to the Exception Handling for alternate flow Step 2: Verify disability details SP-MIS securely transmits the applicant's UIN or disability ID to the Disability Registry using an API and requests verification of their disability status. The Disability Registry responds with the required disability details. Step 3: Retrieve poverty score SP-MIS securely transmits the applicant’s UIN to the Social Registry using an API and requests verification of their poverty score. The Social Registry responds with the poverty score for the applicant. Step 4: Verify if enrolled in another scheme SP-MIS securely transmits the applicant’s UIN and the identifier for the other scheme to the Integrated Beneficiary Registry using an API and requests verification of their enrolment. The IBR responds with a ‘No’ confirming that they are not currently enrolled in the other scheme. Step 5: Verify bank account SP-MIS securely transmits the applicant’s UIN to the Payments System using an API and requests verification of their bank account status. The Payments System responds with a ‘Yes’ to confirm that their bank account is verified and can receive payments. Step 6: Enrolment Confirmation SP-MIS processes the responses from the other registries and verifies that the applicant meets the eligibility criteria. It proceeds with enrolment in the disability cash transfer scheme. A confirmation notification is then sent to the applicant, acknowledging their enrolment in the program.
Outputs	Applicant is enrolled in the scheme in minimum possible time.
Control Points	The final decision to register or not a beneficiary lies with the SP-MIS, based on the information received from the IBR and other sources. The SP-MIS system takes into account the data provided by the IBR and applies its own registration criteria and guidelines to determine the eligibility of the beneficiary for enrolment. This ensures that the registration process is carried out accurately and in accordance with the established protocols and requirements set by the SP-MIS.
Exception Handling	Refer Exception Handling for alternate flow

Sections

Descriptions

Actors and Entities

Applicant, Self-Registration Portal (if available), SP-MIS, Disability Registry, Social Registry, IBR, Payments system.

Prerequisites

Refer to Assumption for prerequisites.
Unique Identification Number (UIN) provided by the applicant.
Applicant is previously registered in the social registry
Applicant is previously registered in the disability registry

Process Inputs

(1) UIN which is provided as an input. Or (2) Disability ID

Process Flow Steps

Step 1: Initiate Registration

Applicants have the option to either access the self-registration portal or the social protection office to initiate the enrolment process. They can submit their unique identification number (UIN) through the portal or provide their identification and relevant documents in person at the social protection office.

Refer to the Exception Handling for alternate flow

Step 2: Verify disability details

SP-MIS securely transmits the applicant's UIN or disability ID to the Disability Registry using an API and requests verification of their disability status.

The Disability Registry responds with the required disability details.

Step 3: Retrieve poverty score

SP-MIS securely transmits the applicant’s UIN to the Social Registry using an API and requests verification of their poverty score.

The Social Registry responds with the poverty score for the applicant.

Step 4: Verify if enrolled in another scheme

SP-MIS securely transmits the applicant’s UIN and the identifier for the other scheme to the Integrated Beneficiary Registry using an API and requests verification of their enrolment.

The IBR responds with a ‘No’ confirming that they are not currently enrolled in the other scheme.

Step 5: Verify bank account

SP-MIS securely transmits the applicant’s UIN to the Payments System using an API and requests verification of their bank account status.

The Payments System responds with a ‘Yes’ to confirm that their bank account is verified and can receive payments.

Step 6: Enrolment Confirmation

SP-MIS processes the responses from the other registries and verifies that the applicant meets the eligibility criteria. It proceeds with enrolment in the disability cash transfer scheme.

A confirmation notification is then sent to the applicant, acknowledging their enrolment in the program.

Outputs

Applicant is enrolled in the scheme in minimum possible time.

Control Points

The final decision to register or not a beneficiary lies with the SP-MIS, based on the information received from the IBR and other sources. The SP-MIS system takes into account the data provided by the IBR and applies its own registration criteria and guidelines to determine the eligibility of the beneficiary for enrolment. This ensures that the registration process is carried out accurately and in accordance with the established protocols and requirements set by the SP-MIS.

Exception Handling

Refer Exception Handling for alternate flow

Diagram 1 - Disability cash transfer scheme : PRS.IBR.01

Last updated 3 months ago