Example 1: Farmer Shock Relief Programme

This process illustrates how to search for farmers using multiple criteria. The Farmer Shock Relief Programme is a social assistance initiative aimed at providing financial support to farmers whose land has been impacted by disasters. By targeting areas that have experienced significant damage, the programme helps mitigate the economic effects of such events on farmers, supporting their recovery and stabilising their livelihoods.

Process Flow

This process provides timely financial aid or material support to farmers who are affected by unforeseen shocks. The primary objective is to ensure the rapid recovery of farming activities, protect livelihoods, and prevent long-term economic losses in the agricultural sector.

Section	Description
Actors and Entities	SP system, farmer registry, social registry, land registry, payment system
Assumptions	Comprehensive list of registered farmers with land details and crop details registered as well Farmers are below poverty score and eligible for the aid. The programme assumes seamless integration between the FR and SP system, enabling the efficient sharing of data, eligibility checks, and disbursement of relief.
Prerequisites	Established and comprehensive FR: A well-maintained and up-to-date FR is essential. This registry should include accurate data on the identity of farmers, their agricultural activities, geographic locations, income levels, and historical farming data. The registry should be digitised and integrated with the SP system. Effective integration with SP system: The SP-MIS must be fully operational and integrated with the FR. This will allow for data sharing and coordination between different social protection programmes, ensuring that eligible farmers can be quickly identified and assisted. Defined and clear eligibility criteria: The programme must have well-defined criteria for identifying eligible farmers based on the type of shock (e.g., natural disaster, pest infestation). Criteria should consider the severity of damage, the farmer's income level, farm size, crop type, and any other relevant factors. These should be documented and communicated to all stakeholders. Data collection mechanisms for shock events: There should be reliable systems in place for the collection of data on shocks (e.g., weather events, market disruptions). This may include using satellite imagery, government or third-party assessments, and field reports to assess damage and identify affected areas. Funding and resource allocation: Adequate financial resources must be pre-allocated by the government or donor organisations to respond to the shock events. This ensures the timely disbursement of relief. Additionally, the programme must have a clear strategy for resource distribution, prioritising the most affected farmers. Secure payment and distribution systems: A secure and accessible payment mechanism should be established, such as mobile money or direct bank transfers. Farmers must have access to these channels, and the payment systems should be reliable enough to handle large-scale distributions.
Process Inputs	SP system queries FR based on farmer type, location, crop type and land size to extract list of farmers matching the current shock relief case.
Process Flow Steps	SP system requests farmer data: The SP system sends a request to the FR to retrieve a list of farmers based on specified criteria, such as: farmer type (e.g., small-scale, commercial), geographic location, crop type, and land size. FR connects with land registry: The FR interfaces with the land registry to validate farmers' land ownership, lease agreements, permits, and other relevant legal and administrative details. This step ensures accurate records of land holdings and verifies eligibility for relief based on land use. Retrieve poverty status from social registry: The system then checks the social registry to determine the poverty status of each farmer. This status will help prioritise beneficiaries who are most in need, based on pre-established criteria (e.g., income thresholds, household vulnerability). Send list of beneficiaries to payment system: Once all validations are complete, a final list of eligible farmers is sent to the payment system. This list includes details such as farmer identity, amount of relief to be disbursed, and the preferred payment method (e.g., bank transfer, mobile money). Receive disbursement status: The payment system processes the disbursements and sends a report back to the SP system and FR indicating the status of each disbursement (e.g., successful, pending, failed). This ensures transparency and allows for the tracking of relief distribution.
Outputs	Final records showing which farmers received relief, including payment confirmation, and updated data on farmer support history.
Control Points	A control point is set in the SP system when receiving the list of farmers from the FR. If farmers' details are valid and match the current shock relief case, the process continues. If not, the request may be terminated. A control point is set in the SP system when receiving the poverty score data from the social registry. If the farmer qualifies, the process continues. If not, the request may be terminated
Exception Handling	Refer to Exception Handling for alternate flows.

Diagram 1 - Farmer Shock Relief Programme