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Example 1: Registration, online authentication, identification and De-duplication

This process illustrates how a beneficiary enrolls into SP program using credentials (biometrics) and the SP MIS does de-deduplication based on verified identity before enrolling the beneficiary to ensure that the beneficiary is not a duplicate.

Process Flow

This process registers beneficiaries with their National ID.

Process Flow: Registration to SP-system

Section
Description

Actors and Entities

SP system, ID system, beneficiary

Assumptions

  • The process assumes seamless integration between the ID system and SP system, enabling the efficient sharing of data, eligibility checks.

Prerequisites

  • Established and comprehensive ID system: A well-maintained and up-to-date ID system is essential. This registry should include accurate Know Your Customer (KYC) data on the identity of the applicant, Name, birth date, address and gender. The registry should be digitized and integrated with the SP system.

  • Effective integration with SP system: The SP-MIS must be fully operational and integrated with the ID system. This will allow for data sharing and coordination between different social protection programmes, ensuring that eligible beneficiaries can be quickly identified and assisted.

  • Data collection tools, having fingerprint capture device or camera for face or QR code scanner to be able to authenticate applicants even in offline mode.

Process Inputs

SP system collects user credentials and sends them to ID system.

Process Flow Steps

Step 1: SP system requests biometrics (credentials) / id card.

Step 2: SP system connects to ID system and shares credentials.

Step 3: ID system sends OTP to the user to confirm (optional) for two factor authentication if needed.

Step 4: ID system sends required information to the SP system (Name, Gender, Address, Birthdate) to the SP system.

Step 5: SP system checks that there is no deduplicate record for this beneficiary and confirm the registration.

Outputs

Register beneficiary in the SP-System

Control Points

  1. Successful authentication check with the ID system

  2. Deduplication check on the SP-System to prevent duplicate records.

Exception Handling

Refer to Exception Handling for alternate flows.

Diagram 1 - Registration - online authentication, identification and De-duplication

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